May 2007 minutes
The Secret Cove HMA Board, along with the Social Committee Chairs, the Crime Watch Committee Chair, and the Website Committee held a meeting from 7-9pm at the home of President Wm. Floyd. In attendance were, William Floyd, Amber Bland, Ingrid Talwin, Lisa McAfee, Judy Gallagher, Jennifer Felkel, and Dana Higgins The meeting opened with Committee Reports.
Architectural Review Committee-Bob Friarson,David Ballentine
•Board to review and approve a sanitary sewer easement for the property to be located at Secret Cove Court.
•Board reviewed site plans and information provided by committee chair via Mr. Floyd
•Approval granted by the board
•Covenant enforcement and adherence issues were discussed. Ideas were brought up about how to enforce our existing covenant, and what penalties should be administered if covenants are broken.
•The Board agreed that first the president/vice president will talk with homeowner and issue a deadline for compliance, second a letter will be sent that will notify homeowner actions are being taken, and finally a lien will be filed (in the event of unresolved monetary issues) or other penalties fitting the issue at hand.
Social Committee- Jennifer Felkel, Dana Higgins
• Reported on the Family Fun Picnic Event. There was a great turnout! Everyone commented on how much fun they had.
• Listed upcoming events
• A Welcoming Committee will now fall under the direction of the social committee. A basket will be put together consisting of Secret Cove info, area info, and food product
Boat Storage- Scott White
• Report from chair via Mr. Floyd. The new dock area is complete. Security gate and posts are in place at boat landing. There will be a combination lock put on gate and combination mailed to homeowners. These will be changed each boating season. Since this is the first season for new security, area will be monitored and changes to access made as needed.
• A report was made concerning the study for lighting the dock area. The dock presently has no source of power. The cost of installing a pole and having the necessary wiring run would be approx. $3,000.00 plus the cost of the light usage per month.
• Concern was voiced about the brightness of a large pole light that would possibly be bothersome/intolerant by the bordering neighbors.
• Those present discussed looking into a Solar lighting system that would provide the needed brightness for docking and security purposes but be soft enough to not cause intrusion. This plan would also circumvent the need to provide power to the area and the expense of the light bill. Chair Scott White was assigned this responsibility.
• The issue regarding a trash can being placed at the dock was voted down at the present time. Voting hinged around the concerns of how the trash would be emptied and how often, if HMA would have to contract a waste disposal service and the expense. It was decided to let dock users clean up the area and if there is a need it will be addressed at that time.
Landscaping – Zach Ross
• Landscape report was given by Mr. Ross via Mr. Floyd
• The landscape workers have recently been concentrating on cleaning up the islands. Per our last HMA meeting, Bob Friarson was to provide our landscape crew and Mr. Ross with recommendations in regards to plants and irrigation that would refurbish these areas with more suitably for climate, setting and maintenance. There was no report in regard to this at this meeting.
• The Board discussed the cost of our present landscape company, as reported by Mrs. Talwin, and that this area of our budget should be opened up for bid. This issue came before the board in our annual HMA meeting and Mr. Ross reported that he felt this company was performing up to standard and would recommend leaving them in place.
• Members of the board voted to open the landscaping to bid by at least 3 companies and a report on this to be presented by Mr. Ross at the next board meeting. This vote hinged on the amount we are presently paying, the quantity of work performed and the structure of the payments.
• A recommendation regarding changing the curbing of the islands was brought before the board. This involved removing the existing curbing and replacing it with the type of curbing found in front of the residences. This would allow for more parking and also effectively widen the road areas for emergency vehicles.
• This issue was recognized but no action taken at this time.
Crime Watch – Judy Gallagher
• Report given by Judy. Most pressing active item is the enforcement of the leash laws of Lexington Co. as concerns the homeowners of Secret Cove. Several incidents with pets being loose or intimidating neighbors have been reported and the President has dealt with those responsible.
• A Crime Watch meeting will be held as soon as possible to have our county law enforcers discuss this issue. A representative of the Animal Control Dept. will also be contacted and asked to participate.
• Crime Watch will be revitalized and brought out as separate events from the social committee. Neighbors will be notified as to the requirements of keeping our neighborhood in the Crime Watch Program.
AD HOC COMMITTEE REPORTS
Soccer Field Utilization-Brent Mackie
• No report on the results of this inquiry at this time
Pool Study-Scott White
• A report was given by Mr. White via Mr. Floyd. Mr. White has presented board with proposal for building a neighborhood pool in Secret Cove. The issues discussed concerning this proposal were legal issues regarding land sales and lot subdivisions, cost of project and various ways of funding, how vote had to be obtained to designate majority, keeping green space, and finally the real estate appeal and demographics of the neighborhood now and in the future.
• Dana Higgins volunteered to draw up site plans for the proposed pool at the existing pool area and to enlist help from an architect known to her. She also volunteered to collect data to present to homeowners concerning real estate sales issues and comparable neighborhoods. This information is to be presented at the next board meeting.
• An idea to allow Secret Cove Homeowners access to neighboring pools for a reduced fee was mentioned.
Web Site-Stuart Anderson, Judy Gallagher, Lisa McAfee
• Report given by Lisa McAfee. We have a website with a front page and a page for each committee. Announcement of the website will be made by flyers and signs at each entrance.
OFFICER REPORTS
• President-animal control issues, sewer easement for new property
• Vice President-no report
• Treasurer- Provided a copy of budget for this year. See attached.
• Secretary- no report
OLD BUSINESS
• Discussed per each committee report
NEW BUSINESS
* Landscaping Bid report
• Dock Solar Lighting report
• Pool / Realty Study report
2006 FINANCIAL REPORT
Balance as of 12/31/2006 $17,541.33
Debits for 2006 $54,051.75
Credits for 2006 $44,943.17
Dues Collected for 2006 $44,887.50
Interest/Misc. Income $55.67
Landscaping $24,756.68
SCE&G $1,951.23
Signs $6,320.60
Entrance Lighting $364.86
Supplies $28.74
Insurance $990.00
Taxes $31.50
CPA Expense & Legal $6,097.38
Social $--
Boat Dock Areas $13,037.21
Soccer Field $422.68
Banking $42.71
Misc. $8.16